Aug 2, 2019
PROVENTIA GROUP OYJ: NOTICE TO EXTRAORDINARY GENERAL MEETING OF SHAREHOLDERS
The shareholders of Proventia Group Corporation are summoned to the Extraordinary General Meeting that is held 26.8.2019 at 10.00 at restaurant Uusi Seurahuone (Rantakatu 4, 90100 Oulu) (II. floor).
Matters on the agenda of the Extraordinary General Meeting
The meeting will handle the following matters:
1. Opening of the Meeting
2. Calling the Meeting to order
3. Election of persons to scrutinize the minutes and to supervise the counting of votes
4. Recording the legality of the Meeting
5. Recording the attendance at the Meeting and adoption of the list of votes
6. Election of members of the Board of Directors
The Nomination Board proposes that Johnny Pehkonen is elected as member of the Board of Directors in place of resigned board member Raisa Lesonen.
7. Closing of the Meeting
Instructions for the meeting participants
1. Shareholders registered in the shareholders' register
Each shareholder, who is registered on 14.8.2019, in the shareholders’ register of the Company held by Euroclear Finland Ltd, has the right to participate in the Extraordinary General Meeting. A shareholder, whose shares are registered on his/her personal Finnish book-entry account, is registered in the shareholders’ register of the Company.
Changes in shareholdings occurring after the record date of the Extraordinary General Meeting shall not affect the right to attend the Extraordinary General Meeting or the number of votes of the shareholder.
A shareholder, who is registered in the shareholders’ register of the Company and who wants to participate in the Extraordinary General Meeting, shall register for the meeting no later than by 4 p.m. on 20.8.2019 by giving a prior notice of participation, which shall be received by the Company no later than the above-mentioned time
Such notice can be given:
a) by email to the address shareholders(at)proventia.com; or
b) by regular mail to Proventia Group Oy, Shareholders’ Meeting, Tietotie 1, 90460 Oulunsalo.
The personal data given to Proventia Group Oy is used only in connection with the Extraordinary General Meeting and with the processing of related registrations.
The shareholder, his/her authorized representative or proxy representative shall, where necessary, be able to prove his/her identity and/or right of representation at the meeting venue.
2. Holders of nominee registered shares
A holder of nominee registered shares has the right to participate in the Extraordinary General Meeting by virtue of such shares based on which he/she would be entitled to be registered in the shareholders’ register of the Company held by Euroclear Finland Ltd on 14.8.2019 (the record date of the Extraordinary General Meeting). The right to participate in the Extraordinary General Meeting requires, in addition, that the shareholder has been registered into the temporary shareholders’ register held by Euroclear Finland Ltd on the basis of such shares at the latest by 10 a.m. on 21.8.2019. As regards nominee registered shares, this constitutes due registration for the Extraordinary General Meeting
A holder of nominee registered shares is advised to request all necessary instructions regarding the registration in the temporary shareholders’ register of the Company, the issuing of proxy documents and registration for the Extraordinary General Meeting from his/her custodian bank without delay. The account management organization of the custodian bank has to register a holder of nominee registered shares, who wants to participate in the Extraordinary General Meeting, into the temporary shareholders’ register of the Company at the latest by the time stated above.
3. Proxy representatives and powers of attorney
A shareholder may participate in the Extraordinary General Meeting and exercise his/her rights at the meeting by way of proxy representation.
A proxy representative shall produce a dated proxy document or otherwise in a reliable manner demonstrate his/her right to represent the shareholder. When a shareholder participates in the Extraordinary General Meeting by means of several proxy representatives representing the shareholder with shares at different securities accounts, the shares by which each proxy representative represents the shareholder shall be identified in connection with the registration for the Extraordinary General Meeting.
PROVENTIA GROUP CORPORATION
Board of Directors